When it runs
Every time an email arrives in your connected inbox. When you first open the page it reads your existing folders so it can suggest categories, and Rescan reads them again. It also learns quietly from you: every time you move an email yourself, it notes where that kind of mail goes. Your inbox must be connected.Settings
Under Your categories you describe each kind of email in your own words and say where it should go. Nest under a parent (off by default) keeps every folder or label The Organizer creates under one parent, for exampleEmanate/To respond.
Four categories are built in and always present: To respond, FYI, Notification and Marketing. You can
rename them and rewrite their descriptions, but not remove them. They start as Tag it with no destination. Each
category card has:
Add category creates a new one; the trash icon removes a custom one.
The Suggested by Ray band shows categories your assistant found by reading your folders, each with the folder
path and a few real subject lines as evidence. Accept adds it to your list; Dismiss stops it being suggested
again.
Gmail uses labels, Outlook uses folders and categories. If your Outlook is connected in a way that has no
categories, Tag it is unavailable and The Organizer files instead.
What you get
Mail sorted as it arrives. The Activity tab lists every email it touched: Email, Category, Where, Outcome and When, with a Put back button on every row. Outcomes read Tagged, Filed, Put back, Could not file, or the reason it left an email alone. Open a row to see Why it chose that category: it matched the description, it followed an earlier email in the same thread, or you had filed mail from that sender there before.Next steps
The Archiver
Clear the noise out entirely, after a wait
Agent Inbox
Drafting replies to the mail The Organizer files under To respond