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Lead capture automatically extracts contact information from AI agent conversations, creating structured lead records without manual data entry.

Enabling Lead Capture

Per-Agent Configuration

  1. Open agent editor
  2. Go to Overview tab
  3. Toggle Lead Capture on
  4. Configure fields

Capture Fields

FieldDescriptionDefault
NameContact nameRequired
EmailEmail addressOptional
PhonePhone numberOptional
CompanyOrganizationOptional
TitleJob titleOptional

Custom Fields

Add fields specific to your business:
Field NameDescriptionType
Project TimelineWhen they need the productText
Budget RangeEstimated budgetText
Product InterestWhich products interested inMultiple choice

Structured Outputs

Lead capture automatically structures the information collected during conversations. The system automatically extracts structured data — name, email, company, and project details — from the conversation. Configure which fields to capture in the agent editor.

Extraction Behavior

The agent naturally collects information during conversation:
Agent: "Thanks for your interest! May I have your name?"
Customer: "John Smith"
Agent: "Nice to meet you John. And what company are you with?"
Customer: "Acme Corporation"
Agent: "Great. What's the best email to send information to?"
Customer: "john@acme.com"

Capture Strategies

Immediate Collection

Collect information at the start:
## Lead Capture
At the beginning of the call, collect:
1. Name
2. Company
3. Email

Be natural: "Before we dive in, let me grab your details..."

Contextual Collection

Collect during natural conversation:
## Lead Capture
Collect information naturally during the conversation:
- When they mention their company, note it
- When ready to send info, ask for email
- When discussing follow-up, ask for phone

End-of-Call Collection

Collect before ending:
## Lead Capture
Before ending the call:
1. Summarize what was discussed
2. Offer to send more information
3. Collect email to send materials
4. Confirm best phone for callback

System Prompt Instructions

Guide the agent on lead capture:
## Lead Collection Guidelines

### Required Information
Always collect before ending a productive call:
- Full name
- Email address
- Company name

### How to Ask
Be conversational, not interrogative:
- ❌ "What is your email address?"
- ✅ "What's the best email to send that information to?"

### When to Collect
- After establishing rapport
- When offering to send information
- Before scheduling a follow-up

### If They Decline
If they don't want to share information:
- Don't pressure
- Offer general website/phone as alternative
- Note in conversation for context

Validation

Email Validation

You can configure email validation to require business email domains and filter out personal email addresses.

Phone Validation

You can validate phone numbers by country and format.

Lead Quality Indicators

Track capture quality:
IndicatorDescription
Completeness% of fields filled
AccuracyValidation pass rate
Business Email% with business domain
Phone Valid% with valid phone

Viewing Captured Leads

Lead List

Navigate to Leads to see all captured leads:
  • Filter by date, source, status
  • Search by name, company, email
  • Sort by capture date, score

Lead Detail

Click a lead to see:
  • All captured fields
  • Source conversation transcript
  • Enrichment data (if enabled)
  • ICP score
  • CRM sync status

Troubleshooting

  • Verify lead capture is enabled on agent
  • Check structured output configuration
  • Review conversation for information shared
  • Test with explicit information
  • Review agent prompt for collection instructions
  • Check if caller declined to share
  • Add prompts for missing fields
  • Deduplication runs on email
  • Multiple calls from same number merge
  • Check lead merge settings

Best Practices

Be Natural

Train agents to collect information conversationally. Rapid-fire questions feel like interrogation and reduce completion rates.

Explain Why

Give reasons for collecting information:
  • “So I can email you the pricing sheet…”
  • “To have our specialist call you back…”

Handle Resistance

Some callers won’t share information:
  • Don’t insist multiple times
  • Offer alternatives (website, general line)
  • Still provide value without data

Next Steps

Lead Enrichment

Enrich lead data

ICP Scoring

Score lead quality

CRM Sync

Push to CRM

Voice Agents

Agent configuration